Board Volunteer Survey


Ian Stevens                                                                                                          

📩 [email protected]


I am inviting you to a study, conducted online and anonymously, which will evaluate trustee’s reasons for joining the Planning Aid management board. The study will evaluate volunteers’ perceptions of serving as a trustee on the board. The survey takes approximately 10 minutes to complete. The deadline for completing the survey is 11:59pm on Tuesday 28 February 2023.

Purpose of the study

The purpose of this study is to evaluate trustees’ reasons for joining the charity management board. This includes individuals’ motivations, skills and interests. The study will also look at why trustees stay on the board and their training needs. The results will help inform future recruitment of volunteers on to the board. To do this we need your help with feedback.

Why have I been invited?

This invite has been sent to volunteer trustees on the management boards of Planning Aid Wales and Planning Aid Scotland.


This study will be conducted online using the survey software “”. Onlinesurveys is an UK-based company and adheres to the UK national data protection regulations, both the Data Protection Act and the General Data Protection Regulation.

This study will be conducted in an entirely anonymised fashion – what does this mean for you?

  • You will be sent an email to your email address with a link to enter the survey.
  • You can then commence the survey in your own time – your name or email address will NEVER be traced, tracked, or collected. No paper-based consent forms will be provided or collected.
  • If you have doubts or if you do not wish to participate, you can click “no” and you will leave the study. Iwill not know if you have participated or not. No harm done.

The first page of the survey summarises this Participant Information Sheet. If you agree with the study by clicking “yes” on the first survey page; you will then enter the main survey.

Can I withdraw consent?

Once you have submitted your survey, it cannot be identified as yours anymore. You can then not withdraw your consent.

Will my participation be confidential?

This study will ask about your experience as a trustee on the charity board. Questions will be general and will NEVER interfere with your privacy rights or your right to confidentiality. In rare cases some questions required for statistical analysis might interfere with your privacy rights; this is related to the small size of the charity boards.

While you are strongly encouraged to be open and honest about your experience on the management board, please also consider any responses you provide in the free text boxes, in case your comments are identifiable. If you feel you could be identified, you might not be as straightforward with your answers as you could. This would be sad and you should not feel intimidated. Throughout the survey, you can change some or all answers to N/A or ‘prefer not to say’, so you cannot be identified.

What will happen to the results of the research study?

Only I will have access to the raw data, which will be stored, unprocessed in a password protected folder. The raw data will then be analysed, resulting in processed data. Only processed, analysed data will be shared with the board, charity, or stakeholders outside the organisation. I will NEVER share raw data with others and it will NEVER be published, thus protecting your privacy.

Processed/analysed data may also be published. If required, data will be ‘adjusted’ to remove all identifiable bias so none of the participants can be indirectly identified from the data presented in the final report.

Who has reviewed the study?

This study has been reviewed by the Open University Business School.

What will I be asked to do?

You will receive an email with a link to an online survey. The email will originate either from myself ([email protected]) or from staff at Planning Aid Wales.

To complete the survey, please click on the link provided in the email and follow the prompts. You will be asked to agree to the consent (= first page of survey). You should do so only if you can fully agree with this Participant Information Sheet you are just reading. Otherwise, please click no and the survey will close.

What are the possible benefits and disadvantages and risks of taking part?

Your feedback and suggestions will feed into the final report with recommendations on recruiting and attracting trustees to the charity management board in the future.

There are no disadvantages of taking part in this study. There is the small risk of being identifiable, but only in the “raw data”, and only by the researcher. This can be mitigated by the participant and will be eliminated by the researcher once data is being analysed and processed.

I really appreciate you taking time to complete the survey and help me to better understand how you can be supported in the valuable work that you do.

Who can I contact to discuss the survey further?

Please contact Ian Stevens for further information:

📪 [email protected]

Reminder: The deadline for completing the survey is 11:59pm on Tuesday 28 February 2023.

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